Reviews & Submissions

Send two (2) copies of each submission (one copy remains in the PAS archives; the second copy is mailed to and remains with the reviewer) to:

127 E. Michigan St. Suite 600
Indianapolis, IN 46204

For ensemble works, all individual parts must accompany one of the scores. If the score is of considerable size and expense, a PDF may substitute as one of the hard copies. The PDF should be emailed to rfunkhouser@pas.org with the title of the piece included in the subject line of an email. However, one (1) print copy must be sent to PAS for archival purposes. Please remember that the reviewer will be viewing the PDF and any problems with viewing via a computer screen may affect the review.

Provide the following to rfunkhouser@pas.org:
• Publisher contact information: address, website, e-mail, and preferred contact phone number
• Price (in U.S. dollars, if possible)
• Active website (please double check link)
• Username/password (if needed to download file)

Even though the online materials are available to the general public via download, one (1) print copy of the submission will need to be sent to the PAS office for archival purposes.  This print copy will not be sent to the reviewer but rather housed in the PAS archives. Please send one (1) print copy to the address listed above.

When material arrives at the PAS offices, information about the material is entered into a database. Every two months, this information is given to the Associate Editor for review assignments. After the Associate Editor makes the assignments, the materials are shipped from the PAS office to the reviewers. During the review period, no contact should occur between the publishers/composers of the material under review and the reviewer. This helps protect the integrity of the review. Should the publisher/composer need to provide PAS with updated information regarding the material (e.g., errata, change of price, change of address), that information should be sent to rfunkhouser@pas.org.

Materials are sent to reviewers every two months, and there is a lead time of four months between the time reviewers receive materials and the time those reviews are published. (For example, reviewers receive materials in early October for reviews published the following February.) Note that materials can sit for nearly two months before being sent to a reviewer, depending on when they are received. Also, should PAS receive an unusually high volume of materials within a two-month period, some reviews might have to be held an additional two months before they are published.

Rreviewers are selected and retained on the basis of their percussion expertise, journalistic writing skills, and timeliness to deadlines. The selection of reviewers is the sole responsibility of the Associate Editor, although recommendations are received from the Editor, the Executive Director, and members of the Executive Committee. Potential reviewers should first contact the Associate Editor.

Comments about the material submitted are those of the reviewer and do not necessarily reflect the opinions of the Percussive Arts Society, Associate Editor, or Executive Board Members.

Due to the time that it requires to put together a publication, it is requested that authors carefully ensure that their essays adhere to the preferred formatting and style guidelines of Percussive Notes Online Research Edition. An essay that is suitable for publication but that does not follow the guidelines set forth below may be returned to the author for corrections before final acceptance is made.

1. Style

Please refer to The Chicago Manual of Style as your guide for spelling, grammar, abbreviations, punctuation, references, and all other formatting concerns. All citations should be included as footnotes--not in-text parenthetical references. A bibliography of sources used should be included at the end of the essay.

2. Essay Preparation

Your essay must be submitted as a Microsoft Word file. Please adhere to the following formatting guidelines:
• Portrait orientation with 1" margins on all sides.
• 12-point Times New Roman font for the body of the text. If you must use a different font because you need to use symbols/characters not available within Times New Roman, please specify which font you used when submitting your essay.
• 10-point text for block quotations and footnotes.
• All text should be single-spaced with 1" indentations for paragraphs.
• Bold text should be used for section headings, if applicable. All titles of books or musical works should be italicized.

3. Chapter Abstracts

Essays must include an abstract of 200-300 words. The abstract should summarize the essay by addressing six main areas; though not every abstract will be able to address every one of the following components, the author should strive to cover as many of the six as possible:
• Purpose
• Scope
• Method
• Results
• Recommendations
• Conclusions

4. Permissions

Authors are fully responsible for securing rights to all borrowed material used in the essay; this may include musical examples, artwork, photographs, tables, poetry, extended quotations, and media examples. The author is responsible for providing written documentation of permission from the rights holder(s) with the final draft of the essay.

Acknowledgment of the copyright holder must accompany the use of all borrowed materials. Please be sure to request preferred wording from the copyright holder if it is not supplied with the permission. Be aware that securing reprint permissions can be a lengthy process; requests for reprint privileges should be initiated early so that there is no delay in publishing your essay. A list of credits for all borrowed material should be included with the final draft.

If you have any questions about copyright law, see http://www.copyright.gov or http://www.copyright.com.

5. Examples

Figures
• All figures (e.g. musical examples, photographs, artwork, etc.) should be numbered sequentially. Photographs and artwork should be labeled below the example; however, musical examples should be labeled above the example. Labels should be flush left in 10-point type according to the following template: Figure #: Full name of composer/artist - Work Title, range of selection (if applicable; i.e. page #, movement, measure(s), etc.).
• All figures should be embedded in the essay at the approximate location of the reference. If the essay is accepted for publication, figures must be submitted separately with the final draft as high-resolution TIFF or JPEG files of 300-600 dpi quality. Figures of poor quality may be rejected at the discretion of the Editor-in-Chief.

Tables
• All tables should be numbered sequentially, separately from figures. Tables should be labeled above the example, flush left in 10-point type according to the following template: Table #: Description of data.

Media
• Audio (MP3 or WAV) and video (MPEG or FLV) files should be included with the proposal separately and listed in the Word document with callouts: [INSERT (FILE NAME) HERE]
• Audio and video examples should be labeled above the callout, flush left in 10-point type according to the following template: Media Example #: Full name of composer - Work Title, range of selection (optional), performed by [name of ensemble or performer].

Captions and Credits
• Captions, if needed, should be listed below the example in 10-point type.
• Copyright credits, if needed, should immediately follow captions or else be listed below the example in 10-point type.

6. Questions

Any further questions or concerns regarding formatting can be addressed to Molly Cryderman-Weber , Editor-in-Chief at crydermanweber@gmail.com.

Documents must be completed and approved by the degree-granting institution prior to being submitted for inclusion. Term papers, conference presentations, or other types of research should not be contributed to the repository but instead submitted to Percussive Notes or Percussive Notes Online Research Edition for publication. Documents that are deemed by the PAS Scholarly Research Committee to be inappropriate for the purposes of the repository may be rejected.

To submit to the repository, please provide the following to Sean Millman at scmillman00@gmail.com:

     • PDF of the document
     • A text file containing the document’s abstract, institution, and date of completion
     • A recommendation for up to TWO categories in which the document may be appropriately listed